Technical Tools & Software Expertise

My professional success relies on mastering, selecting, and adapting to customer-preferred tools and technologies to ensure every document, proposal, and technical report is precise, compliant, and optimized for efficiency and collaboration. In federal proposal writing and technical documentation, the right technology is essential for maintaining accuracy, consistency, and compliance with government regulations (FAR, DFARS, Section 508, NIST 800-171, CMMC) and industry standards (Shipley, APMP, CMOS, AP Stylebook).

From writing and editing platforms to AI-driven automation, content management systems, regulatory compliance tools, and secure document control solutions, I integrate best-in-class software to streamline workflows, enhance collaboration, and drive winning results in federal contracting and business development. Below is an overview of the key tools and technologies I use to elevate proposal development and technical documentation.

Writing & Editing

• Microsoft Word (Advanced) – Mastery of styles, templates, macros, and compliance formatting (FAR, DFARS).

• Adobe Acrobat Pro – Editing, annotating, and ensuring regulatory compliance.

• Grammarly / PerfectIt – Enhancing clarity, style consistency, and grammatical accuracy.

• Industry Style Guides:

  • Chicago Manual of Style (CMOS) – Used for structured technical documentation.

  • AP Stylebook – Ensuring clarity and consistency in business and marketing materials.

  • Shipley Proposal Guide – Standardizing federal proposal writing processes for compliance and persuasiveness.

  • Association of Proposal Management Professionals (APMP) Best Practices – Following industry standards for proposal development, compliance matrices, and executive summaries.

AI & Automation

• ChatGPT / Claude / Copilot – Streamlining content drafting, summarization, and linguistic refinement.

• Notion AI / Jasper AI – Automating knowledge base content, proposal drafting, and documentation insights.

• AI-powered Data Visualization (Tableau / Power BI + AI features) – Generating predictive insights and enhancing analytical reports.

Proposal & Content Management

• Deltek GovWin – Tracking federal procurement opportunities and providing competitive intelligence.

• Unison (formerly Compusearch PRISM) – Managing federal contracts, procurement, and compliance workflows.

• RFPIO / Loopio / PandaDoc – Automating proposal responses and maintaining content repositories.

• Confluence – Structuring documentation for accessibility and workflow efficiency.

• Salesforce – Managing proposal workflows and tracking client interactions.

• Microsoft SharePoint (with Compliance Center) – Ensuring secure document version control and compliance tracking.

API Documentation & Testing

• Postman – Testing and documenting APIs, validating responses, and automating workflows.

• Swagger / OpenAPI – Creating interactive API documentation and ensuring adherence to industry standards.

• cURL – Performing command-line API testing for validation and troubleshooting.

Collaboration & Project Management

• Slack & Microsoft Teams – Driving real-time communication with cross-functional teams.

• Trello / Asana / Jira – Managing documentation projects, Agile workflows, and proposal deadlines.

Data Visualization & Document Design

• Adobe Creative Suite (Illustrator, InDesign, Photoshop) – Designing infographics, proposal graphics, and visual reports.

• Visio / Lucidchart – Creating process diagrams, workflows, and technical schematics.

• Tableau / Power BI – Transforming complex data into interactive, decision-driven visuals.

Regulatory & Compliance Documentation for Federal Proposals

• MadCap Flare / Adobe FrameMaker – Producing structured technical documentation and compliance reports.

• Paligo – Cloud-based component content management for federal compliance documentation.

• DocuSign CLM – Ensuring contract lifecycle management compliance with federal regulations.

• TITUS Classification Suite – Enforcing security classification for CUI (Controlled Unclassified Information).

• CommonLook PDF Validator / Adobe Acrobat Accessibility Checker – Ensuring Section 508 compliance for federal documents.

• IBM OpenPages / OpenText Content Suite – Managing enterprise compliance and government contract documentation.

• FedRAMP Marketplace Tools (Microsoft GCC High, AWS GovCloud) – Ensuring cloud security compliance for federal proposals.

Compliance & Cybersecurity Standards (NIST, CMMC, FedRAMP)

• Exostar – Providing secure collaboration for federal contractors working under CMMC and NIST 800-171.

• SecureDocs Virtual Data Room (VDR) – Ensuring secure document sharing for federal proposal submissions.

Citations & Research for Government Proposals

• EndNote / Zotero / Mendeley – Managing citations for technical reports and regulatory documentation.

• RefWorks – Citation management for federally regulated research documents.

Why It Matters

Regulatory Compliance – Ensures adherence to FAR, DFARS, Section 508, NIST 800-171, and CMMC requirements.
Industry Standardization – Aligns technical documentation and proposals with CMOS, AP Stylebook, Shipley, and APMP best practices to enhance clarity, persuasiveness, and compliance.
Efficiency & Consistency – Advanced Microsoft Word formatting, SharePoint integration, and AI-assisted content automation streamline documentation workflows.
Security & Access Control – Tools like TITUS, DocuSign CLM, and SecureDocs VDR ensure document security for federal proposals and classified materials.
Collaboration & Integration – Expertise in Deltek GovWin, Unison, and Salesforce fosters seamless proposal management and federal contract tracking.
Technical Accuracy & Accessibility – MadCap Flare, Adobe FrameMaker, and CommonLook PDF Validator optimize structured content for government compliance.